Today’s real estate industry is more complex than ever—blurring lines between asset classes, evolving tenant expectations, and increasing pressure to maximize returns while managing risk. Whether you’re a commercial developer, property manager, REIT, or diversified real estate enterprise, you’re likely grappling with disconnected systems, manual lease management, and fragmented financial visibility.

Spreadsheets for lease tracking, separate systems for property management and accounting, and manual reconciliation of CAM charges create operational inefficiencies that directly impact your bottom line. More importantly, they prevent you from gaining strategic insights into portfolio performance and asset value.

At Rekaz Core, we specialize in implementing Microsoft Dynamics 365 Finance & Operations with its powerful real estate and lease management capabilities. We transform how you manage properties, optimize lease portfolios, and drive financial performance through integrated, data-driven decisions.

The High Cost of Fragmented Real Estate Management

Operating without a unified platform creates significant business risks:

• Compliance Vulnerabilities: Manual lease tracking risks missing critical dates, renewals, or compliance with evolving standards like ASC 842/IFRS 16
• Revenue Leakage: Missed rent escalations, miscalculated CAM recoveries, and inefficient space utilization
• Financial Blind Spots: Inability to analyze true profitability by property, portfolio, or tenant
• Operational Inefficiency: Redundant data entry, delayed reporting, and error-prone manual processes
• Limited Strategic Insight: Lack of real-time data to inform acquisition, disposition, or development decisions

The Solution: A Unified Platform for Real Estate Excellence

Microsoft Dynamics 365 F&O provides a comprehensive platform that integrates property management, lease administration, and financial operations into a single system of truth.

1. Advanced Lease Lifecycle Management

• End-to-End Lease Tracking: Manage the complete lease lifecycle from prospect to expiration, including options, renewals, and terminations
• Automated Lease Accounting: Full compliance with ASC 842 and IFRS 16, with automatic journal entries for right-of-use assets and lease liabilities
• Critical Date Management: Automated alerts for expirations, renewal options, rent escalations, and other key dates
• Document Management: Central repository for all lease documents, amendments, and related correspondence

2. Comprehensive Property & Portfolio Management

• Portfolio Visibility: Dashboard views of all properties with key metrics including occupancy, NOI, cap rates, and returns
• Space Management: Track units, suites, and common areas with detailed square footage, amenities, and configurations
• Maintenance & Service Management: Schedule preventive maintenance, manage work orders, and track service requests
• Construction & Development Tracking: Manage project costs, budgets, and capital improvements within the same system

3. Sophisticated Billing & Revenue Management

• Automated Rent Roll: Generate accurate rent rolls with complex lease structures including base rent, CAM charges, utilities, and percentage rent
• CAM Reconciliation: Accurately allocate and recover common area maintenance, taxes, insurance, and other operating expenses
• Tenant Billing & Collections: Integrated AR processing with automated invoicing, payment tracking, and delinquency management
• Escalation Management: Automatically calculate and bill contractual rent increases and CPI adjustments

4. Strategic Financial Analysis & Reporting

• Portfolio Performance Analytics: Real-time analysis of NOI, cash flow, IRR, and ROI by property, portfolio, or investor
• Budget vs. Actual Tracking: Monitor operating expenses and capital expenditures against budgets
• Valuation Support: Accurate data for appraisals, refinancing, and portfolio valuation
• Investor Reporting: Automated distribution of financial statements and performance reports

Transformative Business Benefits

For Asset Managers & Portfolio Owners:

• Enhanced Portfolio Value: Optimize lease terms, occupancy rates, and rental income
• Informed Decision Making: Data-driven insights for acquisitions, dispositions, and capital allocation
• Risk Mitigation: Proactive management of lease expirations, tenant concentrations, and market exposure
• Investor Confidence: Transparent, accurate reporting and improved returns

For Property & Facility Managers:

• Operational Efficiency: Streamlined maintenance, tenant communication, and service delivery
• Improved Tenant Satisfaction: Faster response times, accurate billing, and proactive management
• Cost Control: Better visibility into operating expenses and vendor performance
• Space Optimization: Maximize utilization and rental income from available space

For Finance & Accounting Teams:

• Regulatory Compliance: Automated compliance with ASC 842/IFRS 16 lease accounting standards
• Financial Accuracy: Reduced errors in rent calculations, CAM allocations, and financial reporting
• Time Savings: Elimination of manual reconciliations and spreadsheet-based processes
• Audit Readiness: Complete audit trail for all transactions and lease modifications